Running a private practice means wearing many hats, and sometimes the admin side of things can eat up more time than you realise. In the workshops I’ve been running this week I have asked therapists how long they are spending on admin, and it seems that for every hour in the therapy room you are also doing an hour of admin. It doesn’t have to be this way!

In this blog post, I’m sharing how having an EHR like Zanda can save you time, reduce overwhelm, and ultimately free you up to do more of the work you love.  Seeing clients.

Yes, investing in an EHR like Zanda is an added expense. But my aim is to show you how much time it can save you. Time you could use to bring in even one extra client, which would likely pay for the system itself. Or even time to relax or see a friend.

You have a fully booked caseload. You're juggling appointments, no-shows, cancellations, and reschedule requests. You don’t have a formal invoicing process, so you spend evenings and weekends checking your bank account for payments. You know some of your clients owe you money, but you're too embarrassed to chase them. You've missed out on new enquiries because you've been too busy to get back to people in time.

It's not the client work that’s exhausting you, it’s everything else that comes with it. Too much admin can lead to burnout, missed payments, double bookings, a disorganised client experience, and reduced capacity for clinical thinking. The more overwhelmed you get, the more you put it off. And the worse it gets.

This is the story I hear from therapists over and over again. And this is exactly the problem EHRs were made to solve.

If you’re running a private practice, there are a few financial red flags you really need to watch out for. Ignoring them can lead to serious issues like cash flow problems, tax headaches, underpricing…and in the worst case, having to close your doors.

Just to mention, I'm not a financial advisor or accountant, but I’ve worked with therapists since 2016, and I’ve seen these money issues pop up again and again. So let’s talk about them and keep your practice financially healthy.

Red Flag #1: You Don’t Know Your Monthly Business Costs

As someone who’s worked with therapists in private practice for years, helping them manage their finances, bookkeeping, and invoicing, I’ve seen some common mistakes come up again and again. These mistakes can cause unnecessary stress and confusion, but the good news is they are easy to fix.

If you're a therapist feeling overwhelmed by your finances, you're definitely not alone. In this post, I’ll walk you through the five most common financial mistakes I see therapists make and share tips on how to avoid them. Plus, I’ll share some of the mistakes I made when I was starting out, so you know you're not alone in making them.

If you clicked on this blog, chances are you’re a therapist in private practice who feels like they’re drowning in admin. Maybe you’re spending more time on the behind-the-scenes tasks of running your practice than actually seeing clients. If that sounds familiar, you’re not alone.

We’re diving into whether hiring a Virtual Assistant (VA) is the right move for your private practice. We’ll explore the signs that indicate you need one—and some reasons you might not need one just yet.

Have you ever set a goal but felt lost about how to achieve it? You went into the New Year with big plans and new ideas. By the end of 2025 I’ll have more time, more money, less stress, insert things you’d like to change here. But somehow it just doesn’t turn out that way.

In this post, we’ll dive into making sure the goals you set in 2025 are ones you can stick to and accomplish. The key? SMART goals. These goals are Specific, Measurable, Achievable, Relevant, and Time-bound, providing the clarity, structure, and focus you need to succee

You've updated your website, created your directory listing, networked with peers and professionals, received inquiries, conducted intro sessions, and agreed to take on new clients. Yet, when it comes to that first session, they are a no-show. Has this happened to you?

Let's explore why.

If you want to be productive and actually have a chance at achieving your goals this year you need to have some habits in place to help you do that.

As someone passionate about helping therapists in Private Practice succeed, I've honed in on six habits that have significantly contributed to my own success. In this blog post, I'll share these habits and how they can empower you to accomplish your goals this year.

Most therapists I have worked with encounter similar issues when it comes to payments. Keeping track of payments, constantly checking their bank accounts, potentially missing payments or even overlooking whether they have received payments at all!

These problems can result in poor cash flow with their business, unpredictable earnings and the absolute time suck that is dealing with late payments.

In fact my first job for a therapist was solely working on their invoicing and getting payments under control AND it’s the reason most clients come to me in the first place.

I’m going to give you all my top tips on how you can do the same!

As a therapist, mastering the art of managing enquiries is crucial for establishing strong therapeutic relationships and converting potential clients.

I've heard from lots of therapists recently that keeping on top of their enquiries can be really tricky. So here are some of my essential tips to help you optimise your approach, from attracting potential clients to providing thoughtful responses to help you convert more of them into clients.

I know that therapists can really worry about their clients during time off so I'm going to give you some tips to help you prepare both you and your clients for the holidays.

Time off is key for both you and your clients. If you're not taking regular breaks you can really burn out and you're not going to be offering the best service to your clients. So, if you are about to take a break in Private Practice or you are hoping to soon keep reading.

The 10 questions that you should be asking yourself, if you're thinking about getting an EHR for your Private Practice.

An EHR is an electronic health record system and it's a system that is specifically for therapists in Private Practice. There are loads of EHR systems on the market nowadays so I hope that thinking about the answers to these questions will help you with your choices.

The system that I recommend wholeheartedly is Power Diary so I’m going to be specifically mentioning their solutions and features in this blog.

Do your bookkeeping monthly may sound like the kind of sensible but boring advice that goes along with ‘eat your vegetables’ or ‘take off your makeup before you go to bed’...something you know you should be doing but just haven't found a system that makes it painless, or dare I say it, even enjoyable.

6 things that you should do when you're starting out in Private Practice, so that you can confidently start seeing clients.