Work 1:1 with me
Running a private practice doesn’t have to feel messy, confusing, or like you're constantly reinventing the wheel. Sometimes all you need is an outside eye and a bit of expert guidance to bring everything together.
My consultations are designed to give you clarity, direction, and simple systems that make your practice feel lighter.
Admin Audit
If you’ve been thinking “there must be an easier way to do this,” this session is for you.
During our call, we’ll look at your admin setup from top to bottom so you can work smarter, not harder. We’ll explore:
Your current admin systems
What’s working (and what’s not)
Best-practice processes to save you time
System recommendations tailored to your brain
Bookkeeping basics
Simple tweaks that make a huge difference
Afterwards, you’ll receive a personalised report with recommendations, resources, and action steps you can start implementing straight away.
Book a Private Practice Workflow call with me and take a deep dive into how your practice actually runs behind the scenes.
This is a 90-minute Zoom call, followed by a personalised written report with clear recommendations, helpful resources, and practical action steps you can start implementing straight away.
During the call, we’ll walk through your entire client journey, from first enquiry right through to off-boarding and identify where things could be simpler, smoother, or more efficient.
We’ll look at:
Your enquiry and onboarding process
Booking, cancellations, and communication
Client forms, notes, and record-keeping
Invoicing, payments, and admin workflows
Where things feel clunky, manual, or time-consuming
Opportunities to streamline, automate, or improve your systems
Tools, systems, or templates that could better support you
This call is ideal if you’re feeling overwhelmed by admin, know your systems could work better, or want to make sure your practice is set up in a way that supports both your clients and your capacity.
You’ll leave with clarity, direction, and a practical plan: Not just ideas, but actions.
Private Practice Workflow Intensive
Zanda Check-Up: Expert Eyes on Your System
What we look at:
Your system setup
Your client journey and booking setup
Forms, templates, and automations
Diary structure and scheduling flow
Any gaps, inefficiencies, or workarounds you’ve created
If you’re using Zanda in your private practice, you probably already know how powerful it can be…
But you might also be wondering:
“Am I actually using this properly?”
“Is there a better way to set this up?”
“Could this be saving me more time?”
That’s exactly where our Zanda Check-Up comes in.
We’ll log directly into your Zanda account and carry out a full review of your current setup looking at how your system is structured, how it’s being used, and where there may be opportunities to improve.
What you’ll get:
Clear, practical recommendations tailored to your practice
Suggestions to streamline your systems and save time
Insight into how to reduce errors and improve client experience
Confidence that your setup is working for you, not against you
This isn’t about starting from scratch, it’s about making what you already have work better.
Whether you’re feeling unsure, a bit messy behind the scenes, or just want reassurance that you’re on the right track, this check-up will give you clarity and direction.
Zanda Setup for Group Practices
Setting up Zanda for a solo practice is one thing…setting it up for a group practice is something else entirely.
When you have multiple practitioners, diaries, client journeys, and workflows to manage, your system needs to do more than just “work” — it needs to be structured, consistent, and scalable.
That’s where we come in.
A Setup That Actually Supports Your Practice
We don’t just plug things in and hope for the best.
We build your Zanda system around the way your practice operates, combining your current processes with our expert recommendations to create something that’s efficient, streamlined, and easy to manage as you grow.
What we do:
Set up your Zanda account from scratch for your group practice
Structure diaries, clinicians, services, and workflows in a way that makes sense
Implement proven templates and systems to save time and reduce errors
Ensure consistency across your team so everyone is working in the same way
Why this matters
Without the right setup, group practices often end up with:
Inconsistent processes across team members
Admin bottlenecks and duplicated work
Systems that feel messy, confusing, or hard to manage
With the right setup, everything flows:
Clear processes for you and your team
A smoother client journey
More time back in your week
Support Beyond Setup
A good system isn’t just built, it’s used properly.
That’s why we also offer:
Team training so your clinicians and admin staff feel confident using Zanda
Ongoing support if you’d like us to help manage and maintain your practice systems
Guidance on best practices as your practice grows and evolves
If you’re building or refining a group practice, this is about setting strong foundations so your systems support your growth, not slow you down
Let’s build a system that works for your whole team not just for now, but as your practice continues to grow
What people say about working with me
“Sooo helpful. I’d been a bit anxious that my IT knowledge wouldn’t be up to speed, but it genuinely wasn’t an issue. Kim was informed, listened well, and talked me through everything on my list. She was patient, clear, and demonstrated each step in a way that made it easy to follow. I got everything I needed and more. I’d definitely recommend her. Thank you Kim.”
Fiona Hamilton
"When I signed up for the admin audit, I could not find a way out of some of the roadblocks in my practice. Meeting with Kimberly was a Godsend. I had a list of questions and for each one she went through my process workflows and gave me a system to organize that particular problem. Moreover, she was able to find core issues within my practice, website, and advertising that were causing the issues she was fixing. When the meeting was finished I had an actionable list to start on and I was so excited because I could see how doing this work was going to make my life easier. If you are struggling to find peace in the admin part of your practice, I would 10/10 recommend. I am going to sign up quarterly to make sure that I am operating with maximum efficiency!”
Takiesha Watson
"Before working with you, I had a clear vision of what I wanted to achieve, but it remained a jumble of thoughts in my head. My ideas were scattered, and I struggled to structure them into a concrete plan. Your guidance helped bring clarity and direction, transforming my ideas into actionable steps.
Kim was incredibly patient and supportive, skillfully helping me navigate my nerves to extract and organise my ideas into a clear, structured document. She went above and beyond, transforming my vision into a tangible working project. Her expertise not only brought clarity but also resulted in professional, polished documents that I could confidently use to promote my service and enhance my website presence.
As a result, my project and service evolved from an idea into a professional, fully realised offering. I was able to update my website with clear, compelling content, giving my services a polished and credible presence. With this solid foundation, I am now leveraging the materials to create engaging video promotions, further expanding my reach and impact."
Viola Robinson