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About Kim
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HOW TO INVOICE IN PRIVATE PRACTICE
PRIVATE PRACTICE SETUP CHECKLIST
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About

ABOUT VIRTUALLY IRREPLACEABLE
MORE ABOUT KIM

When you first start in Private Practice you wing it, you piece things together and do what works.

(I did that too in my VA business) 

But at some point, as your Practice grows, what you’re doing just doesn’t work anymore.

AS YOUR PRACTICE GROWS YOU NEED A ROBUST, SECURE, RELIABLE SYSTEM SO YOU CAN DO YOUR BEST WORK WITH YOUR CLIENTS.

I WANT A BETTER SYSTEM

THE PROBLEM IS:

MOST THERAPISTS WEREN’T TAUGHT BUSINESS MANAGEMENT AND ORGANISATION WHEN THEY DID THEIR QUALIFICATIONS.

SO INSTEAD, THEY DO WHAT THEY KNOW HOW TO DO. THEY REACT AS EACH INDIVIDUAL SITUATION PRESENTS ITSELF AND END UP SPENDING FAR TOO MUCH TIME ON THEIR PRACTICE MANAGEMENT

(WHICH CAN BE INCREDIBLY FRUSTRATING AND TIME CONSUMING)

THAT’S WHERE ZANDA COMES IN!

Zanda is an all-in-one system designed to take the hassle out of running your private practice by managing bookings, forms, payments, and client communication in one streamlined place. It helps you reduce admin, stay organised, and create a smoother experience for both you and your clients

…so you can focus on the work that really matters.

If you’re looking for a system that can…

  • Keep everything in one place: Store your bookings, client notes, forms, and payments in one organised, easy-to-use hub. No more jumping between tabs or systems.

  • Simplify your schedule: Manage your calendar, book sessions, and communicate with clients in just a few clicks. No more back-and-forth emails.

  • Make paperwork effortless: Clients can fill in and sign forms online in minutes. No printers, scanners, or chasing things up.

  • Give you secure access anywhere: Log in from any device, at any time, with full GDPR-compliant security. No more being tied to the office.

…Zanda is that system

I'M READY TO SET UP ZANDA

23+ Countries

Zanda is trusted by therapists and health professionals around the world including the UK, US and Australia.

4.6 Stars

Therapists consistently rate Zanda highly for its ease of use, client management tools, and responsive support.

Top 5 on G2

Ranked among the best medical practice systems globally, Zanda delivers powerful features without the overwhelm.

ISO 27001 Cert

Your client data is protected to the highest international standards. Plus full GDPR and HIPAA compliance gives you peace of mind.

See what I mean?

Zanda isn’t just “another system”. It’s built for people like you!

Solo practitioners, small clinics, growing private practices who need simple, secure, and stress-free systems to keep their practice running smoothly.

With best-in-class security, built-in client management, and time-saving tools.

If your practice admin still feels clunky, this is your sign.

Honestly, it’s a no-brainer.

Zanda steps in at the perfect moment, saying: Leave that to me, you focus on your clients”.

New Enquiries

Zanda makes it easier to turn new enquiries into paying clients by letting them book an intro or screening call directly through your client portal. With automatic confirmations and the option to attach intake forms, the chances of them showing up and converting to long-term clients skyrocket.

Client Onboarding

Create a seamless onboarding process with automated emails and therapy agreements. Set up welcome emails and forms once, then send them effortlessly whenever a new client joins. You'll be notified when they've been completed, and everything will be automatically saved to their profile, which they can access at any time via the portal.

Regular Bookings

Set up recurring appointments in under 2 minutes or let clients book directly through the portal. Sending booking confirmations and invoices is a breeze, plus clients will automatically receive personalised appointment reminders all with just a couple of clicks.

Invoicing

Zanda automatically generates invoices as soon as a session is scheduled. With Stripe integration, you can easily accept online payments, and overdue reminders are sent out automatically, saving you time on one of the most time-consuming tasks for therapists.

SOUNDS LIKE EXACTLY WHAT I NEED

ZANDA HELPS YOU CONNECT WITH YOUR CLIENTS EFFORTLESSLY, LETTING YOU FOCUS ON WHAT MATTERS MOST WHILE IT TAKES CARE OF THE ADMIN.

INTRODUCING THE ZANDA SETUP COURSE

Say hello to your one stop Private Practice admin setup

You could sign up to Zanda and work out the setup alone but why spend hours working it all out by yourself when you can have a step by step guide?

Follow the EXACT setup guide I have used with dozens of therapists

  • Learn from someone who has worked with therapists in Private Practice since 2016 and understands what is needed to have a successful Practice management system

  • Either complete the setup in a few hours in one go or do a little bit at a time. The course is designed for both scenarios

  • Through quick, easy-to-follow how-to videos, I’ll walk you step by step through each feature in Zanda, showing you how to use it specifically for Private Practice needs.

  • You’ll learn how to set up everything you need for your practice’s administration and receive ready-to-use templates to kickstart your journey.

  • Includes written instructions and transcripts for each video

It’s time to ditch the scattershot approach and set up your professional practice management system where clients get the same excellent service outside the therapy room as well as inside!

GET STARTED NOW

Get my step by step system

Turn enquiries into paying clients with ease using Zanda’s built-in client portal and automated onboarding. No more endless back-and-forth or missed opportunities.

Build your practice HQ inside Zanda, where every document, form, and note lives in one secure, organised place. Ready whenever you need it.

Take control of your calendar with smart scheduling features that help you manage your week without the stress, and ensure clients always know when and where to show up.

Send invoices automatically, accept online payments, and let Zanda chase unpaid bills for you - freeing you up from awkward reminders and saving hours each month.

Create repeatable, reliable processes with your own set of standard operating procedures. Giving you consistency, structure, and the headspace to focus on your clients.

I WANT THIS SYSTEM

Why this course?

SAVE TIME

You could spend weeks piecing this together… or follow the roadmap I’ve already created.
Learn exactly what to do, in what order, and how to tailor it for your practice so you can skip the stress and start saving time immediately.

NO GUESSING

No more bouncing between checklists, YouTube videos, and outdated blogs.
This course brings everything together in one place — no noise, no tech overwhelm, just a simple setup plan that helps you get organised and feel fully in control of your practice admin.

NO FRUSTRATION

With step-by-step video lessons and ready-to-use templates, you’ll have everything you need to set up your systems with zero frustration. This course takes you through each step of the process, giving you the confidence to go live knowing your practice is organised and running smoothly from day one.

EXPERT ADVICE 

Learn from someone who’s helped dozens of therapists set up smart, stress-free systems that actually work. Not digital fluff or overcomplicated tech.
You won’t be left guessing. You’ll be guided step by step through what really matters in running a smoother, more manageable practice.

You could try to do this yourself, but without the right guidance, you risk setting up a system that doesn’t fully support the smooth running of your practice.

BONUSES

*

BONUSES * BONUSES *

SETUP WORKBOOK & CHECKLIST

This easy-to-follow guide will allow you to get all the information about your Practice out of you head and onto paper speeding up your set up process. The checklist will keep you on track throughout the entire setup process, ensuring you don’t miss any important steps. With everything laid out step by step, you'll feel confident as you transform your practice into a smooth-running operation.

*********************************************

CLIENT IMPORT SHEET

Simplify client data migration with this ready-to-use import sheet, making it easier to transfer your current client information into Zanda. No more manual data entry! Just a quick, seamless import that saves you time and reduces errors.

*********************************************

TEMPLATES AND MORE TEMPLATES

Gain access to pre-written email, letter and SMS templates tailored for your practice. Whether it’s confirming appointments, sending reminders, or following up on client enquiries. These templates will help you maintain professionalism and consistency with minimal effort, letting you focus on what you do best: helping your clients.

*********************************************

SETUP CHECKUP

We’re offering a Setup Checkup for anyone who’d like that final bit of reassurance. Let us check what you’ve done, make sure everything’s in place, and give you tailored feedback so you can move forward with total confidence. FREE to the first 5 purchasers. Email support@virtuallyirreplaceable.co.uk for details.

SOUNDS GREAT, SIGN ME UP!

Rave Reviews

ZANDA SETUP COURSE


ENROL TODAY AND SEE RESULTS RIGHT AWAY!


IS YOURS FOR THE TAKING


Here’s how it works

When you enrol you get instant access TODAY to all the modules and lessons.

Log into the course and start with the Introduction module and get access to the set up guide and checklist, client import sheet and email templates. Complete these BEFORE setting up your Zanda account.

Watch the video lessons and apply what you learn as you go.

We suggest watching on a computer or laptop as most of the lessons are screen sharing so you can follow along and set up as you watch.

You have a free 14 day free Zanda trial when you set your account up but you can contact us for an extended trial period!

I'M READY, SIGN ME UP

After supporting therapists in streamlining their practices on a 1:1 and group level, I have created a step by step course to organise your Private Practice admin from start to finish.

I know a thing or two about how to successfully run Private Practices and I have taken my expertise and put it together in this course.

I have a passion for helping therapists and counsellors in Private Practice streamline their admin and organise their systems. I love technology and what it can do for your business.

I want you to feel secure in working with me that I will guide and support you in getting your Private Practice online. You’ll not only be getting the online course but you’ll be getting me in your corner cheering you on and offering you advice and encouragement.

Hi, I’m Kim!

Here’s what people say about working with me


This Zanda Stup Course was made specifically for therapists in Private Practice.

It’s not just teaching you how to set up the system, it’s giving you the step by step instructions of how to use it to get the most out of it to streamline, automate and reduce your Practice admin.

HOW WILL I KNOW IF IT WILL WORK FOR ME?

How about a money back guarantee & promise?

I AM SO CONFIDENT IN THE OFFER AND HOW IT WILL HELP YOUR PRACTICE THAT I AM OFFERING A 100% MONEY BACK GUARANTEE SO YOU CAN FEEL CONFIDENT IN YOUR DECISION TO PURCHASE TODAY.

To be eligible for a refund, you must request it within 30 days of the purchase date.

You must have completed the entire course and be able to demonstrate that you have attempted to implement the strategies and techniques presented in the course into your Private Practice.

To request a refund, please contact our support team at hey@virtuallyirreplaceable.co.uk

READ THE FULL TERMS & CONDITIONS FOR THE 100% MONEY BACK GUARANTEE HERE

PURCHASE TODAY BUT SPREAD THE COST, MY FRIEND

The price of this course is £189 but you can split the payment into 2 or 3 monthly payments so you can get started on creating the Practice management system of your dreams!

PAY IN FULL

One Payment

only

£189

ENROL TODAY

PAY IN 2

Monthly Payments

of

£94.50

ENROL TODAY

PAY IN 3

Monthly Payments

of

£63

ENROL TODAY

You’ve Got Questions…We’ve Got Answers

  • I’ve broken it down into 14 sections for you, so you can do one section each day of your 14 day free trial, or you can do it all in a few hours.

  • I have over 6 years experience of working with therapists in Private Practice. I have designed the course and additional templates, workbooks and information based on what I know will benefit you the most. You can of course take the information I give you and create your own templates, processes and systems.

    This course shows you how to set everything up and once that’s done, how you use it is up to you.

  • Yes! We do offer a payment plan of Pay Monthly - 2 Payments of £94.50 0r Pay Monthly - 3 Payments of £63

  • If your backend is chaotic, you’re likely already losing time every day. This course is designed to help you get organised quickly, so you gain time moving forward. Think of it as a short-term investment for long-term calm. You get a free 14 day trial with Zanda so the aim is to get everything set up in those 14 days so you're not paying for a system you're not using. I'd suggest doing this course when you have a spare hour each day for the 14 days or you can block out a full day to complete it. 

  • Lifetime access means the purchaser is granted access to the course's content for as long as the course is live and offered

  • Nope. Everything is broken down step-by-step, with video walkthroughs and templates. If you can use email, you can follow this course. If you come across anything you don’t understand you can email me ay support@virtuallyirreplaceable.co.uk

  • Yes! We are offering a FREE Setup check to the first 5 purchasers.

    As well as:

    SETUP WORKBOOK & CHECKLIST

    This easy-to-follow guide will allow you to get all the information about your Practice out of you head and onto paper speeding up your set up process. The checklist will keep you on track throughout the entire setup process, ensuring you don’t miss any important steps. With everything laid out step by step, you'll feel confident as you transform your practice into a smooth-running operation.

    *********************************************

    CLIENT IMPORT SHEET

    Simplify client data migration with this ready-to-use import sheet, making it easier to transfer your current client information into Zanda. No more manual data entry! Just a quick, seamless import that saves you time and reduces errors.

    *********************************************

    TEMPLATES AND MORE TEMPLATES

    Gain access to pre-written email, letter and SMS templates tailored for your practice. Whether it’s confirming appointments, sending reminders, or following up on client enquiries. These templates will help you maintain professionalism and consistency with minimal effort, letting you focus on what you do best: helping your clients.

  • We do! Email me at kim@virtuallyirreplaceable.co.uk for more information about this.

  • Zanda is always evolving, which is great—but it does mean they might tweak the layout or update features from time to time. We'll keep the course as up to date as possible, but if you notice any small differences between what’s in the videos and what you see in your account, that’s why!

    We do our best to keep this course current, but some videos may briefly be out of sync with the latest version.

  • We have answers! Email any questions you have to support@virtuallyirreplaceable.co.uk and we'll get back to you.

 
 
Discover how to successfully invoice in Private Practice so you can get paid on time and have better cash flow without chasing clients for payments.
 

Discover how to successfully invoice in Private Practice so you can get paid on time and have better cash flow without chasing clients for payments.

Gain an understanding of how to best invoice your clients in your private practice. Get clarity on the pros and cons of each way you can invoice.

We respect your privacy.

Thank you, check your inbox for your Free Download!

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