VIRTUALLY DONE
Say hello to your one stop Private Practice admin setup
This 4 week online course will enable you to setup your Private Practice systems, policies and procedures using just ONE system.
“The Secret of Getting Ahead is Getting Started”
As a therapist in Private Practice, you might know the stress of chasing for late payments and trying to organise all your client information.
Or, you might have it stored in random nooks of your computer and be slightly freaking out about how many times you have double booked yourself this year.
You may even wish there was a way to get organised, streamline all your systems and stop winging your Private Practice procedures.
This course is your answer.
I believe in making your Practice work for you, not the other way around.
Hi, I’m Kim!
After supporting therapists in streamlining their practices on a 1:1 and group level, I have created a step by step course to organise your Private Practice admin from start to finish.
I know a thing or two about how to successfully run Private Practices and I have taken my expertise and put it together in this course.
I have a passion for helping therapists and counsellors in Private Practice streamline their admin and organise their systems. I love technology and what it can do for your business.
I want you to feel secure in working with me that I will guide and support you in getting your Private Practice online. You’ll not only be getting the online course but you’ll be getting me in your corner for the duration cheering you on and offering you advice and encouragement.
What You’ll Learn
This course will simplify your Private Practice admin and give you time back!
I will take you through each required application in Google Workspace step by step in quick bite size how-to videos.
Each week we’ll focus on a different application and you’ll not only be shown how to set up and use each one but you’ll be shown how to use it specifically for Private Practice.
From email templates to invoicing. Master client logs to collecting client information. You will learn how to set up everything you need for your Private Practice administration.
This course will guide you into setting up your Private Practice processes from client enquiries to sending final session summaries.
In 4 short week’s you’ll gain confidence in all the Google Workspace applications AND have everything you need to successfully run a Private Practice.
“Don’t be afraid to fail. Be afraid not to try!”
What’s Included
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Module 01 - Gmail
I want you to feel confident with all the products Google Workspace has to offer and that starts with Gmail
We’ll start with personalising all your settings to suit you. Then we’ll move on to making Gmail work for you by creating folders and filters.
We’ll also take a look at how to enable and create templates to save you time and systematise how you respond to clients.
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Module 02 - Google Drive
Google Drive is your main hub for all your Private Practice Administration.
We’ll go through the basics of Google Docs and Google Sheets so you can confidently create letters, client documents, invoices and much more.
I’ll take you through one of Google Drive’s awesome features - sharing and getting links for documents so you can safely share anything with confidence.
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Module 03 - Google Calendar
Here is where you’ll be able to plan out your weeks with client appointments, training., admin and whatever else needs to be scheduled.
I’ll take you through how to set up appointments with clients, invite them and automatically create a secure Google Meets or Zoom link for the meeting. This will greatly reduce no shows and lost meeting links.
We’ll also go through how to add different calendars so you can customise your diary to suit you.
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Module 04 - Google Forms
Learn how to create Google Forms so you can create clients contracts, intake forms, collect important client information, release of information and more.
You’ll be able to create and then send these forms to clients for digital completion.
Then learn how to transfer that completed information into a PDF so it can be saved in the client’s file for easy access when needed.
Who is this for?
Not Yet a Practice Owner
If you’re thinking about starting your own Private Practice this course will get you set up in the right way. You’ll have all your processes and procedures locked in with just one system. You’ll gain the confidence to get started and also get a chance to network with other therapists and counsellors.
New Practice Owners
If you’ve already started your Private Practice but still don’t quite have all your ducks in a row this is the right time for you to join. You’ll know exactly what you need from the course and will be able to get all your processes and procedures set up the right way. You’ll also learn some tried and tested systems so you don’t waste any time.
Growing Practice Owners
If you already have an established Private Practice that you’re growing I’m betting that you’re starting to outgrow your current ways of doing things. With this course, you can streamline all your admin and build your processes to suit your Practice vision. You’ll be able to confidently transfer your current clients on to the new way of doing things as they’ll benefit from clearer messages and procedures.
Anti-Tech Practice Owners
If technology and online platforms intimidate you but you want your Private Practice online this course is for you. Everything you need for your Practice admin can be achieved with Google Workspace alone. All your data is safely in one place on the internet without you having to learn lots of new systems.
FAQs
How long will the course run for?
This is a 4 week course. You’ll gain access to each module on Saturday and then they’ll be a live Q&A on the following Friday so you can ask me anything about what you've learnt or get my expertise on Practice management processes.
When is the next course starting?
I am planning to launch the course to begin in June 2023. Get your name on the waiting list to be notified first!
What if I’m not keeping up?
You can take this course at your own pace if you want. I’ve created the modules in a particular order to help you with the setting up and implementation. I would however recommend you take this course when you’re able to dedicate 3-5 hours a week to it. You will have access to the modules and course material as long as it’s available so you can always go back over it.
What if I can’t attend the live Q&A?
The live Q&A will be recorded and added to the course library so you’ll always have access to it. You can also send Q&As at any time so even if you won’t be on the call I’ll try and get to your question if sent in.
My team will also be available to you for the 4 weeks via email if you do have any questions or are struggling with anything.
Does it have to be set up the way you suggest?
I have over 6 years experience of working with therapists in Private Practice. I have designed the course and additional templates, workbooks and information based on what I know will benefit you the most. You can of course take the information I give you and create your own templates, processes and systems.
This course shows you how to set everything up and once that’s done, how you use it is up to you.
Do you offer a payment plan?
Due to the cost of living crisis we will be offering a payment plan so you can either pay in full or pay over 2 months for no additional cost!
This looks great but I think I just want the work done for me. Do you offer that service?
Not currently!
If you really don’t have the time to dedicate to setting up your Google Workspace account for your Private Practice we do have a done-for-you service which we’ll be opening up again in Summer 2023.
Have more questions?
Email any questions you have to support@virtuallyirreplaceable.co.uk and we'll get back to you!