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7 Things To Do To Improve Your Private Practice Admin In 2023 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/49721fc4-2870-44bd-bada-366bfc9da13b/Blog+42+%284%29.png Blogs For Therapists - 7 Things To Do To Improve Your Private Practice Admin In 2023 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/a040642e-5cd8-46a6-b540-6f8f59fd3a42/Blog+42+%286%29.png Blogs For Therapists - 7 Things To Do To Improve Your Private Practice Admin In 2023 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/0ca9b596-2789-4de2-89e8-3a2a831bee42/Blog+42+%287%29.png Blogs For Therapists - 7 Things To Do To Improve Your Private Practice Admin In 2023 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/0614fa01-542d-4ef4-8a49-fabdeed9b0ba/Blog+42+%288%29.png Blogs For Therapists - 7 Things To Do To Improve Your Private Practice Admin In 2023 https://www.virtuallyirreplaceable.co.uk/myblog/gmail-tips monthly 0.5 2023-04-25 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/d1f927f3-5180-4129-afc1-220f12aa7710/Untitled+design+%282%29.png Blogs For Therapists - 5 Quick Gmail Tips - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/f50645bc-1dfc-4c68-950d-467a4d72608b/Signature.png Blogs For Therapists - 5 Quick Gmail Tips - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.virtuallyirreplaceable.co.uk/myblog/business-lessons-learnt-in-2021 monthly 0.5 2021-12-22 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/b5ee8103-cd44-467c-9d3b-5e07e8625f1d/Blog+44.png Blogs For Therapists - Business Lessons Learnt in 2021 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/07e3b8fd-c68c-449e-84db-dcfc590c666c/Blog+44+%281%29.png Blogs For Therapists - Business Lessons Learnt in 2021 - Make it stand out https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/e16607b3-66e2-4fb4-8143-786793e913ba/Google+Workspace+%E2%80%94+Virtually+Irreplaceable+-+Google+Chrome+19_12_2021+22_09_22.png Blogs For Therapists - Business Lessons Learnt in 2021 I’m really excited to launch this again in January and you can find out more about the course HERE if you’re interested. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/d3e0f31b-c6f7-4955-8c56-b6b91736c3d2/Blog+44+%282%29.png Blogs For Therapists - Business Lessons Learnt in 2021 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1812e369-228d-491c-a952-a5abb267602c/Blog+44+%283%29.png Blogs For Therapists - Business Lessons Learnt in 2021 - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.virtuallyirreplaceable.co.uk/myblog/end-of-year-business-review monthly 0.5 2021-12-15 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/4256f61b-860a-4985-a57f-1f235eaefc26/Blog+43+%289%29.png Blogs For Therapists - End of Year Business Review - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/fc0cffe9-1735-4999-9e7a-488baf066104/Blog+43+%285%29.jpg Blogs For Therapists - End of Year Business Review https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/9234f6d5-3629-4acc-9f0d-47ca777c4e3b/Blog+43+%282%29.jpg Blogs For Therapists - End of Year Business Review https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/60a41095-bb95-4b5f-86d5-2956ee9909f3/Blog+43+%281%29.png Blogs For Therapists - End of Year Business Review https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/cb90dcff-99d0-4754-96a1-8ff4e755ce9e/Blog+43+%286%29.png Blogs For Therapists - End of Year Business Review https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/7e1a54e2-5ba6-4187-a65b-6bda66130b7f/Blog+43+%287%29.jpg Blogs For Therapists - End of Year Business Review https://www.virtuallyirreplaceable.co.uk/myblog/how-to-reduce-no-shows-in-private-practice monthly 0.5 2021-12-01 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/3dc448fe-e2e2-48c5-958d-51fb6c6d585e/Blog+41+%282%29.png Blogs For Therapists - How To Reduce No-Shows In Private Practice Whatever expectations you want to set for your clients, tell them this verbally as soon as possible to ensure you are getting the clients that are right for you. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/fefc7ac2-d430-4089-b2dd-45da179d94c6/Blog+41+%281%29.png Blogs For Therapists - How To Reduce No-Shows In Private Practice - Sticking to a firm weekly/fortnightly schedule can help with the reduction of no-shows. When you take on a client offering them a confirmed “slot” will help clients schedule therapy into their week. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/4c1d18ff-5cff-4647-b9cb-d27aa8b0bb11/Blog+41.png Blogs For Therapists - How To Reduce No-Shows In Private Practice - Welcome Email As I talked about in my Onboarding blog a welcome email is a useful tool in communicating your Practice policies. Outlining your cancellation and no-show policy here can help reduce no-shows but also help you enforce the policy. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/c7498926-7f5b-41f8-89ac-07de2f138904/Blog+41+%283%29.png Blogs For Therapists - How To Reduce No-Shows In Private Practice - As a side note if you are manually invoicing, think about invoicing a month in advance for the sessions. I talk about this in my invoicing blog and the benefits of invoicing this way. https://www.virtuallyirreplaceable.co.uk/myblog/what-type-of-private-practice-owner-are-you monthly 0.5 2021-11-24 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/01b50f9c-8bb8-4717-8e05-8b41ab697106/Blog+40+%286%29.png Blogs For Therapists - What Type of Private Practice Owner Are You? - I need someone to hold my hand and keep me focused https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/0158ad85-3a14-413d-9e7a-b579507b7258/Blog+40+%281%29.png Blogs For Therapists - What Type of Private Practice Owner Are You? - I like the feeling learning something new gives me. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/f3e0fc92-5e70-4c53-b909-15389046b6fd/Blog+40+%282%29.png Blogs For Therapists - What Type of Private Practice Owner Are You? - Technology really scares me! https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/3f9937a2-9ef0-4842-9de8-dffa0e8d7846/Blog+40+%283%29.png Blogs For Therapists - What Type of Private Practice Owner Are You? - Admin is NOT my thing. Time with family is more important to me! https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/4221e99c-fd13-4214-8975-0654cdfab2eb/Blog+40+%284%29.png Blogs For Therapists - What Type of Private Practice Owner Are You? - Technology is my JAM. It makes me happy to have a system for everything! https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/db2e9caa-89ca-43e3-84ec-0c438302d151/Quiz+screen+Shot.png Blogs For Therapists - What Type of Private Practice Owner Are You? I’d love for you to take the quiz so you can see for sure which type of private Practice owner you are. You’ll also be directed to a free download with lots more tips and directions based on your specific needs. https://www.virtuallyirreplaceable.co.uk/myblog/ways-to-hold-boundaries monthly 0.5 2024-04-16 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/628bee9f-8c6d-49b9-bfd4-1f69c057fdc3/Blog+39.png Blogs For Therapists - Ways To Hold Boundaries With Private Practice Clients Using Admin Procedures - Intro calls are not only for the client to see if you are a good fit… They are also for you to see if they are a good fit for you. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/ce3c9d42-ec5e-422f-9cea-9e5a481201b9/Blog+39+%281%29.png Blogs For Therapists - Ways To Hold Boundaries With Private Practice Clients Using Admin Procedures - Ensure You Have An Onboarding Process If you need help with this you can check out my previous blog which outlines how to set one up. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/947e3a64-cba9-4156-93b9-5d8bc01cfc2d/Blog+39+%282%29.png Blogs For Therapists - Ways To Hold Boundaries With Private Practice Clients Using Admin Procedures - You can sign up for a P-A-Y-G Option which is great for Private Practice as your client intake can vary throughout the year. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/c4c50cf7-1e10-412b-8829-b6deac396dfa/Blog+39+%283%29.png Blogs For Therapists - Ways To Hold Boundaries With Private Practice Clients Using Admin Procedures - Outline Your Boundaries Having a cancellation and non-attendance policy is important not only so you can manage your diary but also to ensure you are working with clients who are committed to therapy. https://www.virtuallyirreplaceable.co.uk/myblog/5-mistakes-to-avoid-in-private-practice monthly 0.5 2021-11-10 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/d6786afa-f7ed-4c27-b238-79d8266b012a/Blog+38.png Blogs For Therapists - 5 Mistakes to Avoid in Private Practice - When you start your Private practice it is so important you realise that it is a business. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/7e96ca0c-d00c-4373-a5a6-ca4d5b448a86/Blog+38+%283%29.png Blogs For Therapists - 5 Mistakes to Avoid in Private Practice One of my favourite things is to time block and you can read more about this HERE. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/196a1abf-bfad-41bd-b2f4-83c168111d21/Blog+38+%284%29.jpg Blogs For Therapists - 5 Mistakes to Avoid in Private Practice - You can read more about my onboarding process for clients here. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/d4cf3ce8-fdac-428e-9ac1-d790ddd149f7/Blog+38+%285%29.png Blogs For Therapists - 5 Mistakes to Avoid in Private Practice Don’t feel uncomfortable sending reminders to your clients who haven’t paid. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/feed28b8-1011-4811-82c7-6a6236f13f25/Blog+38+%286%29.png Blogs For Therapists - 5 Mistakes to Avoid in Private Practice - Hiring a professional VA can save you time and money in the long run as they’ll know ways for you to automate and structure your Practice. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/c5530869-4ddb-43be-9fb2-bce8aff06539/Blog+38+%287%29.png Blogs For Therapists - 5 Mistakes to Avoid in Private Practice - Are you making any of them? There are some easy changes you can implement to avoid these going forward: https://www.virtuallyirreplaceable.co.uk/myblog/going-paperless-with-power-diary monthly 0.5 2021-11-03 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/8aac0009-0e66-4c2c-820e-58d542ec09da/Blog+37+%281%29.png Blogs For Therapists - Going Paperless with Power Diary - If you’re thinking of streamlining your Private Practice (well done if you are) you should look no further than Power Diary. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/18e585d0-67d2-48f0-92d0-66ee207ea155/PD.jpg Blogs For Therapists - Going Paperless with Power Diary - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/662b2ec9-29fa-498f-b751-84b643349dc5/Blog+37.jpg Blogs For Therapists - Going Paperless with Power Diary - Power Diary really is king when it comes to client profiles. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/b4192009-cdc9-46ab-8c3d-b916b60b070e/Blog+37+%282%29.png Blogs For Therapists - Going Paperless with Power Diary - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://www.virtuallyirreplaceable.co.uk/myblog/private-practice-paperwork monthly 0.5 2024-04-16 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/34c72ccf-8d78-4a95-8f9f-75a447090a29/Blog+36+%283%29.png Blogs For Therapists - Private Practice Paperwork - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/e2ba1dc7-31d1-4e87-9aab-fd2b316d575d/Blog+36.png Blogs For Therapists - Private Practice Paperwork - How much do sessions cost? How do clients pay? What happens if they do not pay on time? Fee increases How long are the sessions? Where do you conduct your sessions? How do clients cancel or reschedule their sessions? What is your cancellation policy? What is the process for contacting you outside of sessions? A confidentiality statement https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/5ac01642-23c3-4cd9-b6b2-f738d6a1aac4/Blog+36+%281%29.png Blogs For Therapists - Private Practice Paperwork - It’s important to have a GDPR/Privacy Statement in your paperwork It should outline what personal data you will collect from your clients and how you store and process it. https://www.virtuallyirreplaceable.co.uk/myblog/invoicing-in-private-practice monthly 0.5 2021-10-19 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633873238367-K2AD27K6MON2IU9VHA11/Blog+35+%283%29.png Blogs For Therapists - Invoicing in Private Practice - Invoicing in Private Practice can be completed in many ways In today’s blog, I am going to outline some different ways you can decide to invoice your clients. Add your invoicing process to your paperwork and also add it to your welcome email when a client joins. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633877047709-8UMNFXNHRGDK4PIAV3CA/Blog+35+%281%29.png Blogs For Therapists - Invoicing in Private Practice https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633875570237-WFF8S5BCWIB845T5KKXI/Blog+35+%286%29.png Blogs For Therapists - Invoicing in Private Practice - Planning Ahead This can be an excellent way to invoice as you can plan your month’s cash flow and know exactly what you’re going to earn. It can also elicit more commitment to therapy and the sessions when clients commit to a weekly slot and pay for a batch upfront. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633876486771-S5LLQ9OMOT22PJQJWJME/Blog+35+%285%29.png Blogs For Therapists - Invoicing in Private Practice It can be completed manually with a BACS payment request or you could use an online payment platform like PayPal or Stripe. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633876834183-CHKISJYGTG1Z7GJ4UQ7P/Blog+35+%282%29.png Blogs For Therapists - Invoicing in Private Practice https://www.virtuallyirreplaceable.co.uk/myblog/setting-fees-in-private-practice monthly 0.5 2024-04-16 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633856228489-POAHX2I0V8175Z0HV6CP/Comparing.png Blogs For Therapists - Setting Fees in Private Practice - COMPARING APPLES TO ORANGES Comparing yourself to other therapists might seem like a good starting point however, this can lead to you undervaluing yourself. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633856756632-VWLA0ULLWBB3TNOAR26S/Business+Owner+.png Blogs For Therapists - Setting Fees in Private Practice - WHEN YOU ARE IN PRIVATE PRACTICE YOU ARE A BUSINESS OWNER You may not feel like that to start with but you will have set up costs right from the start. You will also have monthly outgoings and all this should be taken into consideration when you are setting your fees. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633858525752-YY1HK4ECFASUKBSO2JSW/8.png Blogs For Therapists - Setting Fees in Private Practice - First, work out what you want your take home money to be after expenses. Add in your annual expenses or estimate if you are brand new. You can check out the Outgoings in Private Practice blog for things to think about. Add these figures together to get a total List how many weeks holiday you want to take Add on a couple of weeks for sickness Take the total number of weeks away from 52 Divide the total take home and expenditure by the number of weeks you will be working Divide that by the number of sessions you want to do in a week . https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1633858815419-8FEFS5P7AFR554O07Z9R/9.jpg Blogs For Therapists - Setting Fees in Private Practice - 30,000 6,000 36,000 6 weeks 2 weeks 44 weeks 36,000 divided by 44 = £820 (rounded) Divided by 15 sessions = £55 (rounded) There is your ideal minimum session fee. https://www.virtuallyirreplaceable.co.uk/myblog/outgoings-in-private-practice monthly 0.5 2024-04-16 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632740475333-QPBOKDJ0DL12N9J0YH8V/Where+will+you+work_.png Blogs For Therapists - Outgoings in Private Practice Will you rent a room? Will you work from home and allow people to visit you? Will you do walk and talk sessions? Will you work online? https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632740927326-G0ZCXS6NPKL6QKCN3CZC/Professional+Body.png Blogs For Therapists - Outgoings in Private Practice - If you register with a professional body you will need to pay for your registration annually. Again, this will depend on your professional body and membership level. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632742958401-L7R1PT1Z57UTZWI8JF26/Blog+33.png Blogs For Therapists - Outgoings in Private Practice https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632741617968-1HP24KJD3ZMA0LGR4PPY/You+don%27t+need+everything.png Blogs For Therapists - Outgoings in Private Practice - Online systems are my thing! One of the systems I recommend is Google Workspace, you genuinely can run your Private Practice with this one system. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632741703018-AME07045DOKINQHR6TJL/Office+Supplies.png Blogs For Therapists - Outgoings in Private Practice - There aren’t many items you’ll need to purchase on a monthly basis once you’re set up and have bought the essentials such as a laptop, headphones and furniture. Notepads and pens are the most likely thing I’ll find in my client's expenses! https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632742191507-O5Y5M9BLS0C1J7YOZAV2/9.png Blogs For Therapists - Outgoings in Private Practice - Extra Support Help you may consider is a Virtual Assistant and/or an Accountant. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632742309017-TQ3C7RBKOPHB32IADRP8/Outgoings+.png Blogs For Therapists - Outgoings in Private Practice - All of the above is tax-deductible so make sure you use your business bank account to pay for everything and add it to your Bookkeeping spreadsheet. https://www.virtuallyirreplaceable.co.uk/myblog/setting-up-in-private-practice monthly 0.5 2021-09-29 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632690852389-55SE7JYX6STUCJYFBOA8/Blog+32+%284%29.png Blogs For Therapists - Setting up in Private Practice https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632690569530-E3MUS3KFUWZP2OFCQTIK/Blog+32+%282%29.png Blogs For Therapists - Setting up in Private Practice - Creating a home for the details of your Private Practice is important. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632689848670-IXVXR3TN397VQ5B99Y8F/7.png Blogs For Therapists - Setting up in Private Practice There are some items you will need upfront to set up your Private Practice. You can start with cheaper items and then upgrade as you grow. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1632689604807-J66X55IXTTPP3QJF3C3R/Blog+32+%283%29.png Blogs For Therapists - Setting up in Private Practice - If you are just starting to set up your Private practice I would highly recommend you download my Private Practice Business Set Up Guide & Checklist. This not only talks about costs but gives you a step-by-step guide into setting up your Practice. https://www.virtuallyirreplaceable.co.uk/myblog/why-seo-is-important-for-private-practice-websites monthly 0.5 2021-09-22 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631144291554-OE596RZKVE97HJIE72NQ/Jeanine+Wilson+1.png Blogs For Therapists - Why SEO is Important for Private Practice Websites - Guest post written by Jeanine Wilson https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139035651-GVDRSR6RYSET2QMFJJHJ/Blog+31+Google+search+pic.jpg Blogs For Therapists - Why SEO is Important for Private Practice Websites - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139179238-M0JPICGUXQ7QCYNMNXN7/Blog+31+-+Books.jpg Blogs For Therapists - Why SEO is Important for Private Practice Websites Google finds what you are looking for through a complex mathematical formula called an algorithm. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139292057-JZ63C7D65OHWCQ5TMUXD/Blog+31+Traffic+message.jpg Blogs For Therapists - Why SEO is Important for Private Practice Websites - A powerful boost… Having your content appear on the first page of Google gives your practice a huge credibility boost. It demonstrates to your target audience that you are the expert on the given topic that they are searching for and you can help them with their problem. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139461059-LIQMMY8JU7ZXIZZ9HT80/Blog+Keyboard+magnifing+glass.jpg Blogs For Therapists - Why SEO is Important for Private Practice Websites - Make it stand out Whatever it is, the way you tell your story online can make all the difference. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139594255-1OZU9ZNTS3IKKI11V7ZR/blog+31+pretty+laptop+pink.jpg Blogs For Therapists - Why SEO is Important for Private Practice Websites - Content Strategy Blog posts that answer some of your target audience’s most frequently asked questions is an excellent way for them to find out about your practice. https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1631139759250-G1OP35DXCKODDANH5KPP/Magnifing+glass+blog+31.jpg Blogs For Therapists 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https://www.virtuallyirreplaceable.co.uk/myblog/tag/Navigation monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/cost monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Self-Assessment monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Imagery monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Fees monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Missed+appointments monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Social+Links monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Logo monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Comparing+yourself monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Project+Management monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Onboarding+Process monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/online monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Into+Call monthly 0.5 https://www.virtuallyirreplaceable.co.uk/myblog/tag/Private+Practice+website monthly 0.5 https://www.virtuallyirreplaceable.co.uk/va-directory daily 0.75 2026-03-25 https://www.virtuallyirreplaceable.co.uk/va-directory/kellyandcharlotte monthly 0.5 2026-02-26 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/bfde7a1c-89a3-4280-8507-0b231696a4e0/Kelly+%26+Char+Picture+-+Kelly+Charlotte.png VA Directory - Kelly Hickson & Charlotte Bill - Location: Dorset, UK Specialties: Supporting businesses and solo entrepreneurs with their administrative, marketing, operations, client care and sales support needs. Tools & Systems: Zanda, Google Workspace, Outlook including One Drive, Cliniko, Team Up, Jane App, Xero, Peptalkr, Go High Level, Carebit, Write Upp, Square, Stripe, Activate Campaign, Ultragenda, Semble, Microsoft office-excel etc, Nookal, Halaxy, Mail Chimp, Canva, DEXT, HubDoc, Zoom/ Teams, Slack Contact us: info@envisionvaservices.com https://www.virtuallyirreplaceable.co.uk/va-directory/blog-post-title-two-m5gje monthly 0.5 2025-11-20 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1762438322035-OQWHU3JBM6MRJW9XBOPO/unsplash-image-n1B6ftPB5Eg.jpg VA Directory - Emma Clarke - Location: Bristol, UK (GMT) Specialties / tags: Practice admin, client onboarding, scheduling, documentation Tools & systems: Zanda, Google Workspace, Calendly, Stripe/Xero basics Availability: 10–15 hrs/week (Mon–Wed mornings), GMT CTA: Enquire about practice admin support Full bio: Emma is a friendly and organised virtual assistant who specialises in daily practice administration for small private practices. With a background in practice management and reception work, she knows the small operational details that keep a therapy practice running smoothly — from intake workflows to session notes reminders and payment chasing with tact and professionalism. Emma loves removing admin friction so therapists can focus on clients. She’ll organise your bookings, set up automations for intake and reminders, prepare basic client-facing documents, and keep your client list neatly maintained. She’s patient with sensitive information and understands confidentiality best practice. Emma is great at creating straightforward processes you can stick to, documenting them clearly, and training a therapist or team member to use them. She’s calm under pressure, great on the phone, and enjoys turning messy admin into tidy systems. https://www.virtuallyirreplaceable.co.uk/va-directory/aisha-khan monthly 0.5 2025-11-20 https://images.squarespace-cdn.com/content/v1/609a32256198ec2cb92e2a95/1763632482762-FMTZ4WOV1A8NNRPJ8X4D/unsplash-image-uR51HXLO7G0.jpg VA Directory - Aisha Khan - Aisha Khan Specialties / tags: Automations, systems audit, intake workflows, invoicing integrations Tools & systems: Zanda, Zapier, Xero, Google Workspace, Typeform Availability: 8–12 hrs/week (project basis), flexible within BST/GMT CTA: Ask about a systems audit Aisha specialises in making private practice admin work for you. She’s a systems-minded VA who loves automations, integrations and reducing manual tasks. Aisha will audit your current workflows and implement automations (intake, reminders, invoicing) that save hours each week. Her approach is practical: she maps your current process, recommends a simple fix, implements it, and documents it for you. She’s especially comfortable connecting practice platforms to bookkeeping tools and creating backups for client records. Aisha is discreet, process-driven and quick to troubleshoot. 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